Mid Sussex Angling (“the Club”) is committed to protecting the privacy and personal data of our members. This policy outlines how we collect, use, store, and protect your information.
1. What Information We Collect
We collect only the personal information necessary to run the Club effectively. This includes:
Full name
Contact details (email, phone number, address)
Membership details
Photograph (mandatory for all members)
Child member details (provided by a parent or guardian)
2. Why We Collect Member Photos
A current photo is required for all members to:
Assist bailiffs in verifying identity on the bank
Ensure safety and compliance with Club rules
Prevent unauthorised access to Club waters
Photos are stored securely and used only for Club purposes.
3. Child Accounts
For junior members, personal information and photos are provided by a parent or guardian during account setup. The parent or guardian is responsible for submitting the photo, which is also mandatory for identification purposes.
4. Data Storage and Security
We use Clubmate, a secure membership management platform, to store member data. Access is restricted to authorised Club officials only. We take reasonable steps to protect your data from unauthorised access or disclosure.
5. Data Retention
We retain personal data only for as long as necessary. If you leave the Club, your information and photo are removed from our systems within a reasonable timeframe.
6. Your Rights
You have the right to:
Access your personal data
Request corrections
Request deletion of your data (subject to Club rules and identification requirements)
To exercise these rights, please contact the Club Secretary.